Job Description – Family Office Manager (Founder’s Office)

Reporting to: Founder

Location: London (with international coordination)

Salary: £45,000 + 20% Bonus

Employment Type: Full-time

Probation: 6 months

ROLE PURPOSE

The Family Office Manager exists to reduce the Founder’s day-to-day burden by owning

coordination, execution, and follow-through across business interests, investments, and

advisors. This is an execution-led role, not an advisory or strategic position.

KEY RESPONSIBILITIES

1. Portfolio Coordination & Execution

• Act as the single point of coordination across portfolio companies, advisors, and external

partners

• Track all open actions, deadlines, and follow-ups

• Ensure nothing requires repeated Founder follow-ups

• Maintain clear trackers, timelines, and ownership

2. Financial & Administrative Oversight

• Maintain basic cashflow and payment trackers

• Coordinate invoices, payments, and documentation

• Support interactions with accountants, banks, and service providers

• Organise financial documents for review3. Advisor & Stakeholder Management

• Liaise with lawyers, accountants, lenders, and consultants

• Chase advisors against agreed timelines

• Escalate risks and delays early with context

4. Decision Support & Reporting

• Prepare clear written updates for the Founder

• Summarise issues, options, and next steps

• Maintain organised records of decisions and actions

5. Governance & Documentation

• Track key compliance deadlines and filings

• Coordinate signatures, resolutions, and document execution

• Maintain clean corporate records across entities

REQUIRED EXPERIENCE & SKILLS

Essential:

• Excellent numerical and financial aptitude, with the ability to understand cashflows,

funding structures, and financial documentation with high accuracy.

• 2–4 years’ experience in operations, executive support, or coordination roles

• Strong organisational and follow-up skills

• Excellent written and verbal communication

• High attention to detail

• Comfortable working in a fast-paced, founder-led environmentDesirable:

• Exposure to finance, legal, or professional services environments

• Experience supporting founders or senior executives

PROBATION SUCCESS CRITERIA

• All active workstreams mapped and tracked

• Founder follow-ups reduced materially

• Clear weekly written updates established

• No missed deadlines or dropped items

This role is for someone who wants real responsibility, high exposure, and accountability